Skye Agricultural SocietyData Protection Policy & Privacy NoticePlease read this policy carefullyLast Updated: Skye Agricultural Society are committed to protecting and respecting your privacy. This document explains how we collect and use your personal information. Should you have any questions please contact the Skye Agricultural Society Chair (contact details Below) Who are weWe are a voluntary group who work to promote and encourage agriculture and agricultural knowledge within the Isle of Skye.This is achieved by the promotion and provision for an agricultural show of livestock, machinery, goods and skills relating to agriculture and allied industries. It also includes public entertainment to enhance wider community involvement. The type of personal information we collectPersonal identifiers, contacts and characteristics (for example, name, age, images and contact details – home address, telephone number, email address) If you are under 16 years of age you MUST obtain parental consentHow we get the personal information and why we have itThe personal information we process is collected from you via:Membership forms, Competition Entry Forms, Trade/Charity/Advertisement Forms, Judges (by request) and our Website (email and weblog) We use the information that you have given us in order to record membership details. To process competition entries and record winners on our cups and trophies, our website Skye Show Website and in our catalogue. To collate and organise the show ground/catalogue/website. We may share this information with the companies that engrave the cups and trophies and that print our catalogue. Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
How we store your personal information
How long do we keep personal informationCompetitor - Your information will be kept for 12 months and then destroyed*Winner - Your information will be kept indefinitely on cups and trophies (i.e. winners name) Judge - Your information will be kept for 5 years and then destroyed* Trader - Your information will be kept for 12 months and then renewed or destroyed* at your discretion * Information is destroyed by shredding paper based information, or by deleting digital information Your data protection rightsUnder data protection law, you have rights including:Your right of access - You have the right to ask us for copies of your personal information Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. It is your responsibility to inform the 'Data Controller' (Chair) of any changes to your personal information. Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Any data breaches will be reported to you personally and the Information Commissioners Office within 72 hours Please contact: The Skye Agricultural Society Chair: Address: Skye Agricultural Society 4-5 Totescore, Kilmuir, Isle of Skye, IV51 9YW E-mail: Data Protection Rights Request if you wish to make a request How to complain If you have any concerns about our use of your personal information, you can make a complaint to us at: The Skye Agricultural Society Chair: Address: Skye Agricultural Society 4-5 Totescore, Kilmuir, Isle of Skye, IV51 9YW E-mail: Data Protection Rights Complaint You can also complain to the ICO if you are unhappy with how we have used your data The ICO’s address: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Helpline number: 0303 123 1113 Information Commissioner's Office website: ICO Website The Skye Agricultural Society - Skye Show WebsiteWe collect information from you when you send us an email or leave a reply to our weblog from our website. Skye Show Website You may of course visit this website anonymouslyWe only use information we collect about you in a strictly lawful manner. We don't send unsolicited e-mails (SPAM). We never sell, rent or otherwise distribute your personal information. What do we use your information forWe use your information to:-
How do we protect your informationWe use a variety of security measures to maintain your personal information, including the use of firewalls and passwords, anti-virus and anti-malware software.Contact Forms and email LinksShould you choose to contact us using any of the the contact forms such as the SecurImage e-Mail Form or the re-captcha e-Mail Form or other email links on this website, none of the data that you supply will be stored by this website. The data will be collated into an email and sent to us over the 'Simple Mail Transfer Protocol' (SMTP) service, or the Internet Message Access Protocol (IMAP) service, or the Post Office Protocol (POP3) service. If you respond to an item in our weblog your name email address and response will be stored in a database on our website. This data will be stored for a maximum time of 3 months. If you are under 16 years of age you MUST obtain parental consent before sending us an email or responding to our weblogAbout The Skye Show Website's ServerThe Skye Show website is hosted by NamescoSkye Agricultural Show Website's Use of CookiesCookies (also know as browser cookies) are small, often encrypted, text files that are created on your computer when your browser visits a website. They are used in order to navigate websites or make websites work properly, or work more efficiently. They can also provide information about the website traffic.The Skye Show website only uses necessary cookies (these cookies are necessary for the proper functioning of the website)
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Skye Agricultural Society - Company No. SC814692 - Copyright © 2000 - All rights reserved |
